====== Hiring external staff ======

> **Summary**
> //Description of the process surrounding the hiring of external staff at Fontys ICT. By external staff, we mean: hiring a person who is not employed by Fontys ICT //


===== Reason=====

Within Fontys ICT, there are various forms of external hiring in various deparments. It is necessary to keep track of the finances, follow the correct (Fontys-wide) procedure, and create the correct account (allowing the person in question to perform work).
This policy provides clarity about the frameworks we use when hiring external personnel.

===== 1. General frameworks =====

When there is a need for temporary hiring, this is first discussed with the responsible Cluster Manager-Team Manager-Research Group Manager - LT member (hereinafter referred to as the responsible party) with substantiation and, if necessary, a quotation.
External employees can only be hired within Fontys ICT after it has been checked whether the expertise is not already available in-house and Planning & Finance and/or HR Fontys ICT have been informed of the hiring.
 
In all cases, an external hiring workflow form must be completed. This form can be found on this [[https://portal.fontysict.nl/employee-section/PersoneelEnOrganisatie/SitePages/HRM.aspx|portal page]]. 

===== 2. Types of external hiring and specific characteristics =====

There are four different types of external hiring, each with their own specific characteristics:

==== 2.1    Secondment from a Fontys institute or department: ====

Secondment from a Fontys institute or department is always entered into HR2day by the lending institute. Prior to this, the process steps within Fontys ICT must have been completed.

==== 2.2	Secondment/hiring from an external organization (not a Fontys institute or department): ====

Hiring that falls under this category (see [[https://stichtingfontys.sharepoint.com/sites/067_05/bronnenbank/Forms/AllItems.aspx?id=%2Fsites%2F067%5F05% 2Fbronnenbank%2FBeslisboom%20externe%20inhuur%2Epdf&parent=%2Fsites%2F067%5F05%2Fbronnenbank|decision tree hiring desk]]) must be finalized via the Fontys  hiring desk. Prior to that process, the process steps within Fontys ICT must have been completed correctly.

==== 2.3 Internship: ====

See page [[https://beleidswiki.fhict.nl/doku.php?id=en:beleid:stage_bij_fhict|internship at Fontys ICT]];

==== 2.4 Student assistants via StartPeople: ====

See page [[https://beleidswiki.fhict.nl/doku.php?id=en:beleid:inhuur_studenten|Hiring students]].


The entire process within Fontys ICT is laid out in the process diagram below:

{{:beleidsvoorbereiding:externe_inhuur.png?400|policy preparation:external_hiring}}


{{tag>HR policy}}