====== Protocol for the chairman of the graduation session ======

>**Summary**
>//This protocol is an extra tool for the chairman of a graduation session, to be used in addition to the more formal description [[..:beleid:afstudeerzitting|degree session]].//

^ Note: During the Covid 19 pandemic graduation sessions may be held in a Microsoft Teams session. For these sessions a separate protocol is available and will be sent to the participants by e-mail in case the an online session is planned.  ^   ^
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=====In advance=====

  * Collect documents;
  * If the documents are not in the classroom, please pick them up at the [[..:beleid:student_desk|Student Desk]] (R10 room 1.06A Student Desk: the counter in the open space next to the stairs);
  * The chairman shall inquire from the supervisors whether there are any special circumstances; 
  * If yes, he will initiate a short pre-meeting of maximum 10 minutes to discuss the special circumstances (without candidate and audience). The pre-talk is not intended to discuss the assessment.

===== Graduation session =====

   -  Opening 
    * Introduction: who is chairman, school supervisor, business supervisor and possibly external expert; 
    * Welcome to the audience (guests);
    * Communications: turn off the phones;
    * Indicate the time schedule as described on the page [[..:beleid:afstudeerzitting|Graduation session]] to those involved: 
    * Wishing you good luck and giving the floor to the candidate;
    * Turn on video.
  - Candidate gets the floor 
    * Signal the candidate one minute before time; 
    * If time is exceeded: take the word back.
  - Question Session:\\ Word is given successively to assessors. This session can be repeated several times until the time of the session has elapsed: 
      * 1st school counsellor; 
      * 2nd business supervisor; 
      * 3rd external expert;
      * 4th chairman.
  - Turn off video;
  - Request candidate and guests to leave the room. (English: the students are given an evaluation form).
 
===== Determine grades =====
The guidelines for determining the grades are described in [[..:beleid:afstudeerzitting|Graduation session]]. This differs for graduation on the basis of a thesis and graduation on the basis of a portfolio.
  * The chairman shall ask for the opinion of the assessments to be explained;
  * The jury comes to its final assessment; 
  * The assessment is completed on the graduation protocol.\\ If the assessment is insufficient, a recommendation is drawn up for the [[..:beleid:examencommissie|examination board]] for the future. This can be, for example, repair, restart or extension of the final project;
  * Signing the graduation protocol by all members of the jury.

===== Rounding off =====

  * Ask the candidate to come back;
  * The school supervisor informs the students of the grades and gives an explanation;
  * Congratulate on behalf of the study programme, thank the student and guests and close the session.

===== Afterwards =====

  * Please hand in the protocols, together with an explanation of the assessments given, to the Student Desk;
  * Homework for school counsellor (Dutch-language study programme): gather information about the student and the ratings for a speech at the graduation ceremony.


{{tag>Graduation Standard3 Standard4}}