Protocol for the chairman of the graduation session

Summary
This protocol is an extra tool for the chairman of a graduation session, to be used in addition to the more formal description degree session.

• Collect documents;
• If the documents are not in the classroom, please pick them up at the Student Desk (R10 room 1.06A Student Desk: the counter in the open space next to the stairs);
• The chairman shall inquire from the supervisors whether there are any special circumstances;
• If yes, he will initiate a short pre-meeting of maximum 10 minutes to discuss the special circumstances (without candidate and audience). The pre-talk is not intended to discuss the assessment.

1. Opening
   • Introduction: who is chairman, school supervisor, business supervisor and possibly external expert;
   • Welcome to the audience (guests);
   • Communications: turn off the phones;
   • Indicate the time schedule as described on the page Graduation session to those involved:
   • Wishing you good luck and giving the floor to the candidate;
   • Turn on video.
2. Candidate gets the floor
   • Signal the candidate one minute before time;
   • If time is exceeded: take the word back.
3. Question Session:
   Word is given successively to assessors. This session can be repeated several times until the time of the session has elapsed:
   • 1st school counsellor;
   • 2nd business supervisor;
   • 3rd external expert;
   • 4th chairman.
4. Turn off video;
5. Request candidate and guests to leave the room. (English: the students are given an evaluation form).

The guidelines for determining the grades are described in Graduation session. This differs for graduation on the basis of a thesis and graduation on the basis of a portfolio.

• The chairman shall ask for the opinion of the assessments to be explained;
• The jury comes to its final assessment;
• The assessment is completed on the graduation protocol.
  If the assessment is insufficient, a recommendation is drawn up for the examination board for the future. This can be, for example, repair, restart or extension of the final project;
• Signing the graduation protocol by all members of the jury.

• Ask the candidate to come back;
• The school supervisor informs the students of the grades and gives an explanation;
• Congratulate on behalf of the study programme, thank the student and guests and close the session.

• Please hand in the protocols, together with an explanation of the assessments given, to the Student Desk;
• Homework for school counsellor (Dutch-language study programme): gather information about the student and the ratings for a speech at the graduation ceremony.